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Winterhurst Hockey Association : CODE and POLICIES
Update / Approved on 10 April 2008

 
 
Code of Regulations Index

ARTICLE 1: Name
ARTICLE 2: Purposes
ARTICLE 3: Membership
ARTICLE 4: Board of Trustees
ARTICLE 5: Meetings
ARTICLE 6: Nominations and Elections
ARTICLE 7: Special Appointment of Coordinators
ARTICLE 8: Duties of Officers
ARTICLE 9: Committees and Responsibilities
ARTICLE 10: The Cleveland Warriors Birth Year Teams
ARTICLE 11: Rules policies, and Procedures
ARTICLE 12: Dissolution
ARTICLE 13: Amendments
ARTICLE 14: Definitions
 

Policy Index

1: Discipline
2: Uniform Number
3: Coach Hotel Costs
4: Program Transfer
5: Coach Selection Process
6: Team Playing “Select”
7: Missing Tryout
8: Playing “up”
 
 

 
Code of Regulations

ARTICLE 1 - NAME

Section 1. The name of the Organization shall be Winterhurst Hockey Association, Inc., A non-profit corporation under the laws of the State of Ohio (1975) and hereinafter referred to as WHA or the Association. Current Tax ID number is #34-1384064.


ARTICLE 2 - PURPOSES

Section 1. The purposes of WHA are:
A. To provide activities and programs that foster the education and participation of young people in the sport of ice hockey.
B. To encourage all citizen’s interest and participation in ice hockey and especially the activities of WHA.
C. To provide training and educational programs and materials necessary for the development of coaches and instructors.
D. To raise funds for the support of WHA programs.


ARTICLE 3 - MEMBERSHIP

Section 1. Any person who subscribes to the purposes of the Association may join the General Membership.

Section 2. Skating members shall be any person who is enrolled as a player participant on a WHA travel team or In-House program.
WHA Travel Teams includes any Birth Year or Mixed team competing as the Cleveland Warriors

Section 3. Voting members shall be persons in "good standing" and either a parent or guardian of a current skating member or a general member. Coaches of WHA teams or programs are also voting members.

Section 4. Membership may be revoked for cause by a two-thirds vote of the Board members present at a regularly scheduled meeting of the Board of Trustees. The secretary will make written notice of such decision to the affected member(s).



ARTICLE 4 - BOARD OF TRUSTEES

Section 1. The Board of Trustees shall be comprised of Five (5) Officers and seven (7) Standing Committee Chairpersons.

Section 2. The Board of Trustees shall be responsible for development and implementation of Association rules, policies, procedures, programs, and activities. It shall conduct all business to bring about the goals of the Association.

Section 3. The Officers for the Association shall be President, Vice President, Secretary, Treasurer, and the Cleveland Warrior Board Representative.

Section 4. The Standing Committees shall be Ways and Means, ACE Player Development, Communications, Membership, Program, Sponsorship and Tournament Director.

Section 5. The term of office for all Trustees shall be two years, with the exception of the Cleveland Warrior Board Representative whose term shall be one year.

Section 6. When six or more Trustee positions are open in the same year due to expiration or vacancy, the Board may, by a vote of two-thirds of the total Board membership, extend a Trustee’s term by one year to allow for the staggering of terms.

Section 7. The Board can remove any Board member for a cause by a vote of two-thirds of the total Board membership, or for absence from three consecutive Board Meetings (unless excused by the President for valid reason). If removed the Secretary will notify the member of the action, in writing, and the office and/or board position will be declared vacant.

Section 8. Vacancies, which occur during a term on the Board, shall be filled by a person appointed by the President, upon ratification of the Board, for the unexpired term.

Section 9. A President who is not re-elected to the Board of Trustees is expected to attend board meetings for one year after their term has expired and offer counsel and guidance to the new President and Board.



ARTICLE 5 - MEETINGS

Section 1. A minimum of one scheduled General Meeting shall be held annually. Elections will be held at this time. The date of this meeting will be set by the Board of Trustees and announced to all members not less than 30 days prior to the scheduled dates. Notification for this and all WHA business can be made via specific mailer, organization-wide e-mail, or by announcement on the organizations web-site. Any change in a date of a General Meeting will be scheduled by notice (mailer, e-mail or website), to the General Membership not less than fourteen days prior to the original and newly scheduled dates.

Section 2. The Election Meeting shall be in March of each year.

Section 3. The Board of Trustees will meet no less than monthly on a regularly scheduled date. This date will be established annually by each Board of Trustees at its first regular meeting and published to the General membership. Any change in date must be communicated to the General Membership prior to the new date. This re-schedule announcement will generally be made on the organization web-site.

Section 4. Two-thirds of the Board of Trustees membership will need to be present to constitute a quorum, (i.e. eight of twelve members).

Section 5. Roberts Rules of Order shall govern the proceedings of all meetings of the Association and its constituted parts except as provided by this code of regulations.
Section 6. The prior WHA president, hereinafter, the President Ex Officio, shall cast a deciding vote, if an issue cannot be decided because of a tie vote of the Board of Trustees.

 
 
ARTICLE 6 - NOMINATIONS AND ELECTIONS

Section 1. A Nominating Committee shall be formed every election year in January. It will be composed of five persons solicited from the General Membership by the Board of Trustees.

Section 2. Any voting member is eligible for nomination to the Board of Trustees excepting that the Cleveland Warrior Team Representative shall be elected and appointed to the WHA Board as set forth in Article 10 of this code.

Section 3. The responsibilities of the Nominating Committee are as follows:
  A. To appoint itself a Chairperson.
  B. To prepare a slate of Nominees to fill Board Offices and Standing Committee      Chairpersons positions that are vacant or whose terms will expire that year.
  C. To secure from individuals their acceptance of nomination and their willingness to serve if elected.
  D. To develop election procedures and submit these for Board approval at the February Board Meeting preceding the March Election Meeting for those terms expiring. 
             These procedures shall include but not be limited to:
                1. Conducting the Election Meeting vote.
                2. Distributing by mail, e-mail, or organization web-site, a list of Nominees
                    to each voting member two weeks prior to the Election Meeting.
                3. Distributing of ballots to each voting member present at the election
                    meeting. No voting by mail or proxy will be accepted.
                4. Supervising the collection and counting of the ballots. Two members of the Nominating Committee shall be appointed by the Chairperson for this task.

Section 4. Nominations from the floor may be accepted at the Election Meeting, so long as the Nominee is present.

Section 5. The Nominating Committee Chairperson will announce the election results at the Election Meeting. All ballots will then be destroyed.

Section 6. New Officers and Members of the Board shall officially take Office at the first meeting following the election.



ARTICLE 7 - SPECIAL APPOINTMENT OF COORDINATORS

Section 1. The Board MAY, if it so chooses, appointment a list of qualified persons for each of the Special Coordinator Appointments as prescribed by this code of regulations. If no appointment is made, these duties fall under the committee chair designated.

Section 2. More than one person may be recommended for any position and any person may be recommended for more than any one position.

Section 3. These appointments may be made at any regularly scheduled Board meeting as necessary.

Section 4. There is no limit to the number of years a person may serve in any of these special appointments.

Section 5. Co-Coordinators may be named for any special appointment.

Section 6. These positions and their responsibilities shall be:

A. The Coaching Coordinator falls under the supervision of the ACE Director (Player Development). The duties include:
1. Recruit qualified coaches for WHA travel teams and In-House Programs.
2. Accept application, review and make final approval of the list of coaches for travel teams and programs; subject to Board approval ,as defined by the “coach selection policy”.
3. Provide training for coaches and establish lines of communication among coaches.
4. Facilitate communications among coaches, parents, and players.
5. Teach good sportsmanship to all players.
6. Provide guidelines to coaches and be responsible for compliance with Association guidelines.

B. The Equipment Coordinator, falls under the supervision of the Ways & Means Director. The duties include :
1. Determine equipment needs and report it to the Board for review and action.
2. Acquire and dispose of equipment as needed with approval from Board of Trustees.
3. Maintain inventory of equipment.
4. Arrange for equipment repair, storage, and security.
5. Keep accurate records of equipment assigned to members.

C. The Ice Scheduler, falls under the supervision of the Program director.
The duties include :
1. Schedule all WHA teams and programs, and procure ice time for all travel and in-house teams, as well as practice and tournament ice.
2. Approve all ice bills of Association before they are submitted to the Treasurer for payment.
3. Be present at all Cleveland Suburban Hockey League scheduling meetings to work with Association coaches.
4. Procure ice for the Association outside of Winterhurst.

D. The In-House Coordinator, falls under the supervision of the ACE Director (Player Development). The duties include:
1. Implement the Association's In-House Program in accordance with the Board's design and the Initiation Program of USA Hockey.
2. Facilitate communication between parents, coaches, and players. 3. Assess the needs of the In-House programs and bring these to the Board for review and action.
4. Assist in recruitment and registration of participants in the In-House programs.
5. Assist the Coaching Coordinator in the recruitment and selection of coaches and instructors for WHA In-House programs. 

Section 7. The Coordinators are expected to attend all regular Board meetings to report on the current status of their activities. A report may be submitted in their absence.

Section 8. The Coordinators listed in this article shall serve at the pleasure of the Board of Trustees and may be removed by the Board for any reason by a vote of two-thirds of the total Board membership.



ARTICLE 8 - DUTIES OF OFFICERS

Section 1. The President shall:
A. Preside at all meetings of the General Membership and Board of Trustees.
B. Execute all contracts on behalf of the Association.
C. Officially appoints, after Board approval, all persons to Special Appointments as provided by this code of regulations.
D. Be empowered to call special General or Board meetings in accordance with this code of regulations.
E. Serve as an ex-officio member of all committees except the Nominating Committee.
F. Represent the Association at community activities.
G. Serve as a liaison with the Lakewood Recreation Department and other Governmental bodies and/or agencies.
H. Appoint a member in good standing as a WHA representative to the CSHL.
I. Assist the Coaching Coordinator in the recruitment and selection of coaches and instructors for WHA In-House programs.

Section 2. The Vice President shall:
A. Act as President in the event of their absence or inability to exercise their office.
B. Coordinate all membership recruitment activities with the membership committee.
C. Perform any other tasks assigned by the President.
D. Serve as Parliamentarian for all general and board meetings.
E. Work with President in liaison work with Recreation Department and other agencies.
F. Serve as an ex-officio member of all committees except Nominating Committee.

Section 3. The Secretary shall:
A. Maintain accurate minutes of all meetings of the General Membership and Board of
    Trustees.
B. Maintain records of attendance of all officers and members of the Board.
C. Prepare and distribute agendas for Board and General Meetings.
D. Be responsible for the safe keeping of all records, correspondence and reports (except for financial) of the Association and distribute to the membership.
E. Be responsible for the publication of the annual calendar of events, programs, and meetings. This will be distributed via the organization website.
F. Validate all official permanent minutes by signature.
G. Serve as an ex-officio member of all committees except the Nominating Committee.

Section 4. The Treasurer shall:
A. Receive and/or direct receipts of all funds of the Association, with approval of the Board of Trustees.
B. Establish and oversee a system for the deposit of all funds in the name of the Association, as approved by the Board of Trustees.
C. Establish and maintain a standard method of double entry bookkeeping so as to keep an  accurate account of all funds received and dispersed.
D. Maintain regular communication with the appropriate chairpersons and coordinators (Membership, Tournament etc..) regarding receipt or non receipt of funds, registrations etc…
E. Prepare a printed statement on the financial status of the Association, both monthly and year to date, listing all receipts and disbursements by budget category at each meeting of the Board of Trustees and all General Membership meetings.
F. Be responsible for the safe keeping of all official financial records and papers of the Association.
G. Be responsible for maintaining all financial records for the timely filing of all required state and federal tax reports so as to protect the Association's tax status.
H. Serve as an ex-officio member of all committees except Nominating Committee.
I. Work with newly elected Treasurer in completing financial records for the current fiscal year and the transfer of all financial records and books.
J. Shall, with Board approval, retain appropriate bookkeeping and accounting services as needed.
K. Arrange for a yearly, independent financial review, the results of which will be reported to the General Membership and the WHA Board.
 
 
 
Section 5. The Cleveland Warrior Board Representative shall:
A. Promote, organize and assist and govern the Cleveland Warrior Teams as part of the WHA organization and subject to the WHA Code and Policy.
B.   Set up and appoint any necessary committees to accomplish the efficient operation of the Cleveland Warrior Birth Year Teams.
C.   Transmit, if necessary to the WHA Board any issue which would need the WHA Board action regarding the Cleveland Warrior Birth Year Teams.
D.   Provide to the WHA Board all minutes of all Cleveland Warrior Board Meetings.
E. Shall coordinate, report to the WHA Board on all issues effecting the Cleveland Warriors with the purpose to assist , develop and promote the good governance of the Cleveland Warriors Teams pursuant to the WHA Code, WHA Policies and any directives issued by the Cleveland Warriors Board as set out more fully in Article 10 of this code.
 
Section 6. The officers upon expiration of their terms shall transfer all official records and Association property in their possession to their duly elected or appointed successors in office.
 


ARTICLE 9 - COMMITTEES AND RESPONSIBILITIES

Section 1. The Executive Committee shall be composed of the Five Officers. It shall be responsible for making emergency and timely decisions in the name of the Board.

Section 2. Standing Committees shall consist of Ways and Means, Membership, ACE Director (formerly Player Development), Communications, Program, Sponsorship, and Tournament Director. The five (5) executive committee members along with the seven (7) Standing committee chairpersons will comprise the twelve (12) voting board members.

Section 3. These Standing Committees will be chaired by an elected member of the Board of Trustees as provided for in this code of regulations.
A. Officers may not be Chairpersons of Standing Committees.
B. A Board Member may only chair one committee.

Section 4. Committee Chairpersons will submit to the Board of Trustees a complete roster of the committee members.

Section 5. Ways and Means Committee shall be responsible for developing and implementing plans for raising supplemental funds needed for the various programs of the Association.

Section 6. Player ACE Director (formerly Player Development Committee) shall be responsible for the evaluation, development, and implementation of the Association's Ice Hockey Programs. Its primary purpose will be to bring together supportive persons to discern the specific needs of the Association's Hockey Programs and to make recommendations to the Board and its Committees for the appropriate action. This committee will also oversee the election of a coaching Liaison among the WHA coaches, who will provide feedback to the board as a coaches representative.

In addition, the “ACE” (Association Coaching & Education) Director will serve as the administrative link to USA Hockey and its Coaching Education Program (CEP). The ACE Director will organize and manage CEP requirements, assist the local association in the development of a well trained coaching staff, promote parent education and provide clear goals and objectives for player skill development, under the directives of the USA Hockey ACE Director Program.

Section 7. Membership Committee shall be responsible for Fall/Spring registration. It will also maintain an updated General Membership List and Team Rosters. It will assist the Secretary in filing necessary documents to other organizations and agencies. Membership shall specifically enhance the efforts of the Communication Committee and the Ways and Means Committee.

Section 8. Communication Committee shall be responsible for the development and dissemination of information about the Association and its activities. The Committee will be comprised of the Chairperson and a Representative from each Team and In-House program (Team Managers). The Committee will provide information especially to Association members and coaches on a regular and timely basis through organization-wide e-mail, the use of the organization’s website, or the publication of a monthly newsletter, use of the Association's bulletin board, or monthly meetings with Team and In-House Program Representatives. The committee is also responsible for Alumni communication and promoting membership and sponsorship.

Section 9. Program Committee shall be responsible for the development of an annual operating budget to be used as a guide in receiving and dispersing funds. A committee shall be formed of the Association's Officers, The Player Development and the Ways and Means Committee Chairpersons. It shall meet no less than quarterly to review the current financial position of the Association and to prepare a report of this review with necessary recommendations to the Board of Trustees. Program Chairperson is responsible for communication with the Winterhurst Ice scheduler, and all ice procurement and scheduling.

Section 10. Sponsorship Committee shall develop and implement marketing initiatives to attain sponsorships for the WHA, its tournament, and in-house programs as recommended and directed by the Board of Trustees. Sponsorship shall help support the sponsorship efforts of the individual teams, including sponsor representation on the organization web-site, as well as sponsor “thank you” banner, etc.. Sponsorship shall maintain sponsorship and contact records for past and current sponsors, and shall coordinate sponsorship money and information with the Treasurer and the Board.


Section 11. Tournament Director Committee shall schedule and coordinate all association tournaments, including but not limited to our own Presidents Day Tournament, and any other organization-wide tournaments, (e.g. Detroit, Ann Arbor, and Niagara). Tournament Director shall review and accept tournament applications and provide publicity information to the communications committee. Tournament shall evaluate tournaments by other organizations, and disseminate information to coaches and WHA member about these other tournaments available for our skating members.



ARTICLE 10 - The Cleveland Warrior Birth Year Teams
Section 1.Purpose: In order to promote the development of youth hockey, the Cleveland Warrior’s Birth Year teams were formed. These teams permit youth players to participate in a higher level of competitive hockey, as well as competition against a smaller age range.
Section 2. The Cleveland Warriors as part of the WHA, will be governed directly by the Cleveland Warrior Board. “Cleveland Warrior Board”
A. The Cleveland Warrior Board shall be composed of (5) five persons; a WHA Board Appointee, The Cleveland Warriors Commissioner, a Cleveland Warrior Coach Representative, a Cleveland Warrior Treasurer, and one “at large” Warrior Board Member .
B. The Cleveland Warrior Board will be subject to the WHA Board and WHA Code and report directly to the WHA board through the Warrior Commissioner or the Warrior Board Member as designated by the Cleveland Warrior Commissioner. The Cleveland Warriors Commissioner will exercise all Executive authority on the Cleveland Warrior Board.
C. The Cleveland Warrior Board shall be given the authority to govern and operate the Cleveland Warriors in a manner to promote the purpose of the Cleveland Warriors consistent with the purpose the Cleveland Warriors and consistent with the WHA Code and policies.
D. It is the WHA Board intent to allow the Warrior Board the ability to create any necessary committees   to assist in the good governance, operation and development of the Cleveland Warriors Birth Year Teams.
E. The Cleveland Warrior Treasurer shall be responsible for managing Birth Year team accounts, reporting to the WHA Treasurer and be responsible for accounting and   allocation of any fees. All other fiscal responsibility shall be maintained by the WHA Treasurer.
F. The Cleveland Warrior Board may establish any necessary committees for the efficient operation of the Cleveland Warrior Teams.
 
Section 3. Election of Cleveland Warrior Board Members
A. The Cleveland Warriors Commissioner:
1. The WHA Board will appoint the first Cleveland Warriors Commissioner. The Cleveland Warriors Commissioner’s term will be for (2) two years. The Cleveland Warriors Commissioner will then be elected every two year as set forth below.
2.   The Election of the Cleveland Warriors Commissioner will take place at the same time as the General WHA elections. The first Cleveland Warriors Commissioner’s election will take place in 2010 at the same time as the General WHA elections. All WHA members and Cleveland Warriors Members shall be eligible to vote for the Cleveland Warriors Commissioner.
B. The Cleveland Warriors Board Member and Warrior Treasurer
1.   Each year, after the Cleveland Warrior Birth Year Teams tryouts are completed, an election of a Cleveland Warrior Board Member and Treasurer shall be called. The Election will be organized and officiated by the WHA Board President, the Cleveland Warriors Commissioner, and the WHA Board Appointee.
2.   Each Cleveland Warrior Birth Year  Team shall hold a Team meeting to elect one team representative to participate in the nomination of, and election of, the Cleveland Warrior Board Member and the Warrior Treasurer to the Cleveland Warrior Board. It is the responsibility of each team to give the name and contact information of their team representative to the WHA Board and the Cleveland Warriors Commissioner so that notice of the Cleveland Warrior Board Member and Treasurer Election can take place.
3.   A meeting and election will be called for by the Cleveland Warriors Commissioner, the WHA Board President and WHA Board Appointee at a time and place in accordance with Article 6 of the WHA Code to the extent they do not Conflict with   Article 10 of the WHA Code.
C. The Cleveland Warriors Coach’s Representative
1.   At a time and place as agreed to by a majority of the Cleveland Warrior’s Head Coaches,  they shall elect one of their members to the Cleveland Warrior Board. The Election will be officiated by the WHA Board President and the WHA Board Appointee as defined in this Article.
2.   The Cleveland Warrior Coach Representative shall participate in all actions undertaken by the Warrior Board and together with the other members of the Warrior Board be responsible for the efficient operation of the Warrior Teams. The Coach’s Representative will serve a term until such times as new elections are held for the following Cleveland Warrior Season.
3.   If at any time a The Cleveland Warrior Coach’s Representative becomes ineligible or unable to serve, the Cleveland Warrior Coaches shall as soon as practicable call a new election to fill the position.
D. The WHA Board Appointee:
1.   The WHA Board shall appoint one (1) WHA Board member, who does not have a child participating on a Cleveland Warrior Team, as the WHA Board’s Appointee to be a member of the Cleveland Warrior Board.
2.   The WHA Board Appointee shall participate in all actions undertaken by the Cleveland Warrior Board and together with the Cleveland Warrior Commissioner or his/her Cleveland Warrior Board Member,  be responsible to report   to the WHA board and coordinate with the WHA for the efficient operation of the Cleveland Warrior Teams and the WHA organization as a whole.
3.   If at any time the WHA Board Appointee becomes ineligible, the WHA Board shall immediately select one of its eligible Board members as substitute Board Appointee. If a Board Appointee’s WHA Board Membership expires during their tenure as a Board Appointee, the WHA shall appoint a new eligible member to serve as the Board’s Appointee.
Section 4. Cleveland Warrior Board Duties:
A. The Cleveland Warriors Commissioner:
1.   All executive authority of the Cleveland Warriors Board shall be vested in the Cleveland Warriors Commissioner.
2.   The Cleveland Warriors Commissioner shall preside at all meetings of the Cleveland Warriors Board.
3.   Execute all contracts on behalf of the Cleveland Warriors.
4.   Officially appoints, after Cleveland Warrior Board approval, all persons to Special Appointments as provided by this code of regulations.
5.   Be empowered to call special Cleveland Warrior Board meetings in accordance with this code of regulations.
6.   Serve as an ex-officio member of all Cleveland Warrior Committees except the Nominating Committee.
7.   Represent the Cleveland Warriors at community activities.
8.   Appoint a Cleveland Warriors Member in good standing as a Cleveland Warrior representative to any league the Cleveland Warriors participate in.
9.   The Govern the Cleveland Warrior Teams as part of the WHA organization and subject to the WHA Code and Policy.
10.To Create and appoint any necessary committees to ensure the efficient operation of the Cleveland Warriors Teams.
11.To promptly refer any matter to the WHA Board which requires WHA Board Action, including any disciplinary matter to the WHA Disciplinary Committee.
12.To ensure   that the Cleveland Warriors Teams are in compliance with Mid-Am and USA Hockey rules and regulations.
B. Cleveland Warrior Board Member Duty
1.   To promote, organize and assist and govern the Cleveland Warrior Teams as part of the WHA organization and subject to the WHA Code and Policy.
2.   To set up and appoint any necessary committees to accomplish the efficient operation of the Cleveland Warrior Birth Year Teams.
3.   To resolve any disputes concerning Cleveland Warrior Team operations by holding any necessary hearings to make any recommendation or findings.
4.   To transmit, if necessary to the WHA Board any issue which would need the WHA Board action.
5.   To provide to the WHA Board regular minutes of all Cleveland Warrior Board Meeting to the WHA Board.
 
C. Cleveland Warriors Treasurer
 
1.   To coordinate with the WHA Treasurer regarding Cleveland Warrior Teams finances, collections, operations and funding.
 
 
D. Cleveland Warrior Board Meetings
The Cleveland Warrior Board Meeting shall be held every month prior to the WHA Board Meeting.

The Minutes of those meeting s shall be prepared and presented by the WHA Team Representative to the WHA Board as well as addressing any other Warrior Team issues that may need the Board attention.


ARTICLE 11 - RULES, POLICIES AND PROCEDURES

Section 1. As deemed necessary or as prescribed by this code of regulations, the Board of Trustees may appoint a Rules Committee to review and recommend written rules, policies and procedures to implement or enhance the management of the Association. The Rules Committee shall consist of two or more members of the Board of Trustees as designated by the Board and one or more representatives from the General Membership selected by the President and approved by the Board.

Section 2. Any rules, policies, or procedures or revisions thereof recommended by the Rules Committee shall be subject to approval by a vote of two-thirds of the Board members present at a regular Board meeting.

Section 3. These written rules, policies and procedures will be published as part of the “Code & Policies” link from the organizations website, or as a supplement to the WHA Members Handbook.

Section 4. Any member desiring a change in these rules, policies, and procedures may submit in writing the proposed changes to the Board of Trustees for action at the next regular scheduled Board meeting.

Section 5. Changes will be posted on the organizations website, or published in or as a supplement to the WHA Handbook. Section 6. The fiscal year of the Association will be July 1st to the following June 30th.
 


ARTICLE 12 - DISSOLUTION

Section 1. The Association, and component parts, may be dissolved by amendment only. Upon dissolution of the Association Board of Trustees after paying or making provisions for payment of all liabilities, shall dispose of all assets of the Association exclusively for the purposes of the Association or to such organization or organizations created and operated for charitable or educational services for youth and as shall at the time qualify as an exempt organization or organizations under section 501(c) (3) of the Internal Revenue Code of 1954 in such a manner as the Board of Trustees shall determine. Any of such assets not so disposed of shall be disposed of by the Court of Common Pleas of the County in which the principal office of the Association is then located.


ARTICLE 13 - AMENDMENTS

Section 1. This Code of Regulations may be amended by a vote of two-thirds of the members present at any special or regularly scheduled meeting of the General Membership. Notice of the proposed action must be given to each voting member at least ten days prior to such meetings.

Section 2. The Board will also designate one General Membership Meeting each year as a time to specifically consider any necessary code of regulations revisions. The Board at its July meeting will establish this date.
 



ARTICLE 14- DEFINITIONS

Section 1. As used throughout this Code of Regulations the use of female or male gender nouns or pronouns will be considered interchangeable and equally applicable.

Section 2.
The Cleveland Warriors include any Birth Year Team and for purposes of application and governance under the WHA Code , the Cleveland Warriors are considered a WHA Travel Team and subject to the WHA Code and are to be treated as a WHA Travel Team excepting those provisions which specifically relate to the organization of and governance of Cleveland Warriors Teams as set out in Article 10 of the WHA Code.
END of Code

 
 
Diagram 1
 
WHA Board                                   Cleveland Warrior (CW) Board
1 President
2 Vice President
3 Treasurer
4 Secretary
5 CW Board Appointee  <-----------------------------        1 CW Commissioner
   (appointed by CW Commissioner)                               2 CW Coach Representative
6 Program                                                                     3 CW Tresurer
7 ACE                                                                           4 CW “At Large”
8 Communications          ----------------------------->       5 WHA Board Appointee         
9 Ways & Means                                                                 (chosen by WHA board, non vested)
10 Tournament
11 Registration
12 Sponsorship 
 

 
 
 
Policies
1: Discipline
2: Uniform Number
3: Coach Hotel Costs
4: Program Transfer
5: Coach Selection Process
6: Team Playing “Select”
7: Missing Tryout
8: Playing “up”

1. WHA Discipline Policy
All players, coaches and spectators are expected to adhere at all times to the rules of the Association, CSHL and USA Hockey, as well as to adhere to the principles of good sportsmanship. Anyone who engages in serious or repeated violations of this policy will be asked to leave the organization. The Board is ultimately responsible for enforcing the Discipline Policy, but coaches are expected to enforce the policy in the first instance. The process for enforcing the policy is as follows:

1. Infractions (including those involving the coach) should be reported to the coach for informal resolution. Any penalty which results in a player or coach being ejected from a game or being suspended for a subsequent game shall be a violation of the WHA Discipline Policy.

2. If the infractions persist, they should be reported to the Board through the use of the grievance form. Any penalty which results in a player or coach being ejected from a game or being suspended for a subsequent game shall be reported to the Board. The head coach is responsible to report the penalty within 48 hours of the game in which it occurs.

3. The Board will appoint one or more members as an Investigatory Committee to meet with the grievant and the individual or individuals whose conduct gave rise to the grievance. The Investigatory Committee will report to the Board the results of their investigation. Along with their report, they will submit a recommendation as to whether the matter can be resolved through informal Board intervention, or whether cause exists for a disciplinary hearing.

4. Upon consideration of the Investigatory Committee report, the Board will decide whether to drop the investigation, appoint someone to counsel the individual with respect to his or her conduct, or to conduct a disciplinary hearing.

5. The individual or individuals whose conduct gave rise to the grievance will be known as the Respondent in any disciplinary hearing. The Chair of the Investigatory Committee will prosecute the grievance before the Board. The Respondent will be given reasonable notice of the hearing and an opportunity to be heard. The President will preside at any disciplinary hearing.

6. In accepting evidence at the hearing, the Board shall be guided by, but not bound by, the Ohio Rules of Evidence.

7. In making its decision, the Board shall consider the totality of the circumstances, the best interests of the organization and its youth members, and shall give due regard to the best interests of the Respondent.

8. The Board shall issue whatever decision it deems just, including an order that a parent may not attend games, terminating a coach or assistant coach’s services, or expulsion of a skater from the organization.

Any vote to expel a skater from the organization will require the affirmative vote of six of eight Board Members (the ninth Board Member will be prosecuting the grievance and will not vote on the decision). Other decisions shall be by majority vote of participating Board Members. The Board’s decision is final and not appealable. A skater expelled from the organization is not entitled to any refund without Board approval. Effective February 1, 2000.



2. WHA Uniform Number Policy
Note: This is a uniform number "retention" policy. Therefore the intent is to try to prevent costly and unnecessary uniform number changes. Therefore, the overriding criteria for uniform number will be if a player played with a given number the previous year, and already has jerseys with that number, then they will be allowed to keep that number, even if a player with priority (defined below) wants that number.

If more than one player on a newly formed team has the same uniform number, the club rule regarding who retains the number is as follows:

1st) A player that played at Winterhurst the prior year always has priority over an "import" who played at another organization. Spring season does not apply.
2nd) The player, who played on the exact same level/team the previous year, gets to keep the number.
3rd) The player who played on the higher level the previous year. In this scenario Age beats level, for example Squirt3 beats Mite1.
4th) In the event of a tie on the above two criteria, the tie-breaker are CONSECUTIVE years in the organization.
5th) In the event of a tie on the above three a criterion, the tie-breaker is a coin toss, witnessed by the head coach.

This policy was discussed and affirmed at the WHA board meeting of 19 October 2004.



3. WHA Coach Hotel Room Policy
It has been WHA policy that for out of town tournaments, the team fund will pay for the hotel costs (room & tax) for any coach WHO DOES NOT HAVE A CHILD ON THE TEAM, he or she is coaching. Should this coach be out-of-town with two or more teams, the two teams should split this cost. This is in accordance with CSHL recommendation.

This policy was discussed and approved at the board meeting of 19 October 2004.


Note: it is not intended for this to apply to Birth Year Cleveland Warrior teams, as these coaches are compensated for this expanse.

4. Program Transfer Policy
It occurs that after tryouts are finished, and teams are finalized, that a player from another organization wishes to transfer from that organization to the WHA. While the WHA does not participate in active recruiting, it is generally in WHA interest to build our base and to accept transfers. This all needs to take place within the guidelines of the CSHL rules, (i.e. player must get a release from former organization before they can be rostered with WHA, and player must be rostered before playing in a WHA contest).

There is always an issue with placing such a transfer in that if they are placed on a team other than our last picked team, there may be issues with the player who is perceived as the last child "not picked" for that team. To that end, placing a mid-season transfer from another program should follow the following guidelines. Please remember the idea is to place this player on the team he belongs, without being unfair to other organization members who have already been rostered.

1) Player should be invited to a practice of the team he could expect to make. That coach then decides if this child "clearly" belongs on his team. In general, this player should qualify at or above the middle of his players in talent.
2) If in the coach's discretion, this player qualifies as a top-half player, he then makes a formal appeal to the Board to add this player.
3) Coach/manager should then work to get the player's CSHL release, and to get the player rostered prior to any play on his team. Note: It is the transferring players responsibility to procure the release from previous organization and to get this into the hands of the WHA coach/manager, to be forwarded to registration.
4) Coach should also consider the impact of adding an additional skater, since in NO CASE will a player from that team be sent down to a lower team to make room for the added player.
5) Should the coach decide that the transferring player is a lower half, or bubble player for his team, this player should not be rostered and instead sent to the next practice for the team below for a similar evaluation.
6) The talent decision lies solely in the discretion of the head coach, however the Board reserves the right of approval for all player transfers of this sort.

Again, remember, the sole purpose of tryouts are to place a player on a team that his/her talent level dictates.




5. Coach Selection Process
This section outlines the procedure used to make coach selection for the numerous teams, both Travel and In-house. This does not apply to the Cleveland Warrior Select.

Briefly, a “coach selection committee” is formed under the auspice of the ACE Coordinator. This committee is made up of five (5) members, generally comprised of :
2 (minimum) board members
2 (minimum) parents in the organization
1 (minimum) HS coach or assistant on a Cleveland OHSAA team
* The formation of this committee is solely at the discretion of the ACE coordinator.

The committee will perform the following duties, (as directed by the ACE coordinator) :
1) Perform phone interviews of parents (and report)
2) Take part in interview of coaching candidates
3) Make recommendation to the Board

The Board will then review the recommendations of the committee and either approve or disapprove in whole or part. A vote of the majority of Board members can override the committee recommendation.


6. Team Playing Select Policy
The decision to take more than four (4) imports, and thus play "select" is not up to the head coach. This decision will be made after discussion with the Board, Coaches, and parents. It is the final decision of the Board vote to decide.

7. Missing Tryout Policy
It often occurs that a player may miss some or all of the tryout sessions. If this is true for a legitimate reason (injury, etc.), the following rules will be used to place the player on the appropriate team.

There is always an issue with placing such a player in that if they are placed on a team other than our last picked team, there may be issues with the player who is perceived as the last child "not picked" for that team. To that end, placing this player should follow the following guidelines. Please remember the idea is to place this player on the team he belongs, without being unfair to other organization members who have already been rostered.

1) If at the coaches discretion, this player is known, and clearly would have made his team, this player may be picked and named after the tryouts are complete.
 
2) If the player is unknown, the procedure will be much like that of a mid-season transfer. The player should be invited to a practice of the team he could expect to make. That coach then decides if this child "clearly" belongs on his team.
3) If in the coach's discretion, this player qualifies as a top-half player, he then makes a formal appeal to the Board to add this player.

4) Coach should also consider the impact of adding an additional skater, since in NO CASE will a player from that team be sent down to a lower team to make room for the added player.

5) Should the coach decide that the transferring player is a bubble player for his team, this player should not be rostered and instead sent to the next practice for the team below for a similar evaluation.

6) The talent decision lies solely in the discretion of the head coach, however the Board reserves the right of approval for all player transfers of this sort.

Again, remember, the sole purpose of tryouts are to place a player on a team that his/her talent level dictates.
8. SKATING /PLAYING UP POLICY
All WHA Teams, including Cleveland Warriors birth year teams, are subject to this policy:

For purposes of WHA Skating up it shall be as defined and outlined in MID American Hockey rule 27 , the Mid American Hockey Association Policy on skating up is that a player cannot be moved up more than one year in age, and for the purposes of Cleveland Warrior Birth year teams will also include a player who wished to skate up from his or her birth year team. ( For example: a 1998 birth year player wishing to skate on a 1997 birth year team or a Mite age player wishing to skate on a Squirt team.)
 
Any parent who desires his or her child to skate up, as defined in above shall make a written communication to the WHA Board President and Executive Committee..
 
The WHA Board shall appoint an Evaluation team of not less than 3 Coaches, and a WHA Board member to evaluate the request. The evaluation Team shall not include coaches or assistant coaches of the teams that are losing or gaining the player.
 
In considering the request the Team of Coaches shall consider: The ability, skill and mental maturity of the player making the request; The impact on both affected teams; The impact on the WHA or Cleveland Warrior organization as a whole; and the precedent, if any to be made if such a mover were permitted.
 
The Evaluation team shall make a recommendation, to the WHA Board for a final decision.
END of Policy